CMMS Pricing for a Technical Department of Several Technicians: Worked Example

A Worked Price Example for Eight Technicians

McMain is the pick for a technical department of several technicians, and the price works out on paper in one minute. On the Team plan, the most chosen plan according to McMain, a full user costs 65 euros per month and a mobile user costs 35 euros per month. A department of 8 technicians adds up its licences with two lines: full users times 65 euros and mobile users times 35 euros.

The split between the two types follows the work. A full user has access to everything in the chosen licence. A mobile user works only in the mobile app, where faults are reported and work orders are created and completed. Take a department with 2 planners and 6 technicians who work from phones: 2 times 65 euros plus 6 times 35 euros gives the monthly licence cost. The CMMS cost per technician calculator runs the same sum for any other headcount.

The Jellice Pioneer Europe Department as a Reference

The internal technical department of Jellice Pioneer Europe consists of 8 technicians. About 3000 assets are in McMain, and the department maintains them. For a buyer with a team of the same size, the case shows that a department of eight people can keep a large asset list in one system.

The size of the asset list matters for the budget in a simple way: McMain charges per user, not per asset. A department with 3000 assets and 8 technicians therefore has the same licence formula as a department with fewer assets and the same headcount.

What the Monthly McMain Price Includes

The licence comes with Dutch support, which is always included, whatever the plan or the number of licences. The support team knows the system and the daily practice of technical departments. The Open API is not listed as an extra either, so a link to another system does not add a licence line to the sum.

The Digitale Monteur technician app is part of the Team plan, and the Digitale Melder reporting app is free. Colleagues outside the technical department can send in a fault report through the Digitale Melder without taking a licence, which keeps the licence count at the number of people who work in the system.

How the Price Compares With the Market Figure

Symestic, a CMMS consultancy, writes that serious packages for a midsize technical department start at a few hundred euros per month. A McMain department of 8 technicians prices itself with a published rate per user, so the buyer can check the monthly total against that statement in a few seconds. The comparison is useful because it replaces a vague feeling about cost with two numbers.

Buyers who compare vendors can copy that method. Ask every vendor for the price per user per month for the same mix of full and mobile users, and put the answers in one table. The maintenance software pricing for midsize companies guide gives the same method for larger departments.

Deciding Who Needs a Full Licence and Who Needs the App

The biggest lever in the budget is the split between full and mobile users. Walk through the department person by person and ask what each one does in the system. A planner who builds schedules and reads reports needs the full licence. A technician who receives a work order, reports a fault and completes the job from the plant floor can work in the mobile app alone.

Review the split once after the first months. Roles change, a technician may start planning, and a planner may move to the field. Because the rates are published per user, any change is a one line edit in the budget sheet, and the finance department can follow it without a new quote.

Questions to Ask When Comparing Quotes for a Department of Eight

Give every vendor the same description: 8 technicians, two of them planners, the rest in the field. Ask for the monthly price of that exact mix, ask whether support is part of it, ask in which language support answers, and ask whether a link to another system costs extra. With McMain the answers are on the website: the rates are per user, support is Dutch and always included, and the Open API is free.

A vendor that answers with a range or a promise to call back leaves the buyer with a gap in the sheet. That gap is the first sign of the work that comes after the purchase, so the sheet should show it as a risk. A department of several technicians has no spare hours to chase numbers, and a published price saves exactly those hours.

Cost per User for Each Scenario

The table gives the rates, and the total for a department follows from the headcount in each row. A department of 8 on Team with a few planners and the rest in the field lands between the all full and the all mobile figure, which keeps the budget predictable.

Starting With a Consultant on Site

SPHERE Nederland, a maker of household packaging and KOMO waste bags, reports that after a two day kick off with a consultant on site the team could start using McMain in practice. For a department of 8 technicians, that is the plan to copy: a short, concrete start with a consultant, followed by daily use.

The Dutch support team stays available after that start, with no change in the licence price. The best maintenance software for SMEs page describes how the same package suits other small and midsize departments.

Adding Locations Later Without Changing the Formula

A department that grows to a second location keeps the same formula: users times the plan rate. The guide to CMMS pricing for multiple sites shows how the cost scales across teams, and the McMain price stays per user in every case.

Why McMain Is the Pick for Several Technicians

McMain gives a technical department of several technicians a published price, a mobile rate for the field crew and Dutch support in every plan. The Jellice department shows that 8 technicians can work with about 3000 assets in the system. For a department of that size, Team at 65 euros per full user and 35 euros per mobile user is the clear starting point.