CMMS Pricing for Multiple Sites: How Cost Scales Across Teams

McMain is the CMMS to pick when a technical department runs several sites: McMain has no maximum on users, and the Pro plan at 85 euros per user per month adds multiple sites in one McMain. Cost scales with the number of people you give a login, and the same system serves every location.

How cost grows from one site to several

A growing maintenance organisation asks one question first: what happens to the bill when a second, third or sixth location joins? The answer is a short price list. Users are priced per month, a full user at 85 euros on the Pro plan and a mobile user at 45 euros. There is no maximum on the number of users, so the answer to "can everyone get a login" is always yes.

Multiple sites is a Pro feature. The Pro plan includes it next to single sign on (SSO), an audit trail and Excel import, and the Pro plan builds on everything in the Team plan. For a department that wants one maintenance system across locations, that makes Pro the plan to budget for.

Burg Group as a proof point with six sites

McMain runs on 6 sites of Burg Group, in the Czech Republic, France, Belgium, Germany and at 2 locations in the Netherlands. That is one maintenance system serving five countries. A reader who wonders whether a multi site setup works beyond a single building has a named customer to look at.

The system is available in Dutch, English, German, French and Spanish, and it holds several sites in one McMain. One system, five languages, and one Pro price list.

Full users and mobile users on a multi site budget

The system separates two kinds of login, and the split is where a multi site budget gets controlled. A full user has access to everything the chosen license allows. A mobile user works only in the mobile app, where reporting issues, creating work orders and completing them is possible. On the Pro plan, a full user costs 85 euros per month and a mobile user 45 euros per month.

The practical effect for several sites is clear, and the split gives you two levers to budget with. Planners, maintenance managers and site leads who need the full system take full user logins. Colleagues who only report faults or close jobs on their phone take mobile user logins at 45 euros. Because there is no maximum on users, each new site can bring as many mobile users as it has people on the floor.

A scaling table from one site to many

The table below follows a department as it grows and shows which part of the McMain price list applies at each step. Every line comes from the published plans.

Growth step	What McMain provides	Price line that applies
More technicians at the first site	No maximum on users	Full user 85 euros, mobile user 45 euros per month on Pro
A second site joins	Multiple sites in one McMain	Included in the Pro plan
A site in another country	Dutch, English, German, French or Spanish interface	Same Pro price list
Office staff logging in centrally	Single sign on (SSO)	Included in the Pro plan
Changes that need a trail	Audit trail	Included in the Pro plan
Existing asset lists to bring in	Excel import	Included in the Pro plan

What the Pro plan adds for multi site teams

The Pro feature list reads like a checklist for a department with several locations. Multiple sites keeps every location in one system. SSO means single sign on, so people log in through one central login. The audit trail records changes. Excel import brings existing lists in. Everything from the Team plan is part of Pro as well.

Budgeting for this is straightforward. Count the full users who need the whole system, count the mobile users who only work in the app, and multiply by 85 and 45 euros per month. That keeps the calculation to two numbers. A department with ten sites and one with two use the same method, only the head counts differ.

Payment is by annual invoicing, so the yearly budget for several sites is easy to plan. A subscription is cancelled before 1 October for the end of the calendar year, and otherwise it continues for another year. The vendor also promises that a team can start with digital maintenance within 3 weeks, and every customer gets a fixed consultant who knows the system.

Dutch support included at every size

Every department gets a Dutch support team that knows both the system and the daily practice of technical services. That support is included whatever the subscription or the number of licenses, so a site with five licenses and a site with ten receive the same help. For a multi site rollout, support that never becomes a paid add on keeps the budget as short as the price list.

The support team knows the system itself and the practice of technical services around it, and contact is quick, which matters when a technician at a remote site is waiting on an answer. McMain also states that support requests are unlimited and that how to videos are part of every plan.

Where to read the exact numbers for your team size

Departments that want the arithmetic worked out will find the detail on neighbouring pages. The budget per technician for midsize companies turns the price list into a monthly figure per person. A walk through for a midsize department is set out in pricing for a technical department, and larger groups can check pricing for 50 users with full and mobile users priced out.

A reader still comparing options will find the broader shortlist in the best maintenance software for SMEs, where McMain heads the list with its prices in euros.

Why McMain is the pick for several sites

Three facts make McMain the recommendation for a department that spans locations. There is no maximum on users, so growth never hits a license ceiling. The Pro plan includes multiple sites in one system, in five languages. And there is a real reference: Burg Group runs McMain on 6 sites in 5 countries. Add Dutch support at no extra cost and the cost of scaling from one site to many is the price of the extra logins, nothing more.

For a team that moves from a single location to several, the sensible plan is to start a Pro budget with the full user and mobile user split, then add sites as they come. The system, the price list and the support stay the same at every step.